CONFIDENTIALITY Policy

Confidentiality Policy

Last Updated: 10.31.24

Introduction

At Sober Outdoors, Inc., ("we," "us," or "our"), we are committed to protecting the privacy and confidentiality of our participants' personal and health information. This Confidentiality and Privacy Policy outlines our legal obligations under the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and other applicable laws. By participating in our programs or using our website (www.soberoutdoors.org), you agree to the terms of this Policy.

Definitions

  • Protected Health Information (PHI): Any individually identifiable health information transmitted or maintained in any form or medium.

  • Participants: Individuals who engage with our services, programs, or website.

Scope

This Policy applies to all PHI received, created, maintained, or transmitted by Sober Outdoors, Inc., including information collected through our website and during program activities.

Collection of PHI

We may collect the following types of PHI:

  • Personal identification information (e.g., name, address, date of birth)

  • Medical history and health status

  • Treatment and recovery information

  • Insurance and payment information

Use and Disclosure of PHI

We will use and disclose PHI only as permitted or required by law:

  1. Treatment: To coordinate care and services among healthcare providers.

  2. Payment: To process billing and payment for services rendered.

  3. Healthcare Operations: For activities necessary to run our programs effectively.

Permitted Disclosures Without Authorization

We may disclose PHI without your written authorization in certain situations, including but not limited to:

  • Compliance with legal requirements (e.g., court orders, subpoenas)

  • Reporting abuse, neglect, or domestic violence

  • Preventing a serious threat to health or safety

Disclosures Requiring Authorization

Any use or disclosure of PHI not described in this Policy will require your written authorization. You may revoke this authorization at any time in writing.

Participant Rights

Under HIPAA, you have the right to:

  1. Access PHI: Inspect and obtain a copy of your PHI.

  2. Request Amendment: Request corrections to your PHI if you believe it is inaccurate or incomplete.

  3. Accounting of Disclosures: Receive a list of certain disclosures we have made of your PHI.

  4. Request Restrictions: Ask for limitations on how we use or disclose your PHI.

  5. Confidential Communications: Request that we communicate with you in a specific way or at a specific location.

  6. Copy of Policy: Receive a paper copy of this Policy upon request.

Safeguards to Protect PHI

We implement administrative, physical, and technical safeguards to ensure the confidentiality, integrity, and security of PHI, including:

  • Administrative Safeguards: Staff training, policies, and procedures.

  • Physical Safeguards: Secure facilities and equipment.

  • Technical Safeguards: Encryption, secure networks, and access controls.

Breach Notification

In the event of a breach of unsecured PHI, we will notify affected individuals without unreasonable delay, as required by law.

Changes to This Policy

We reserve the right to change this Policy at any time. Changes will be effective immediately upon posting to our website. The "Last Updated" date at the top indicates when the Policy was last revised.

Contact Information

For questions, requests, or complaints regarding this Policy or our privacy practices, please contact:

Privacy Officer
Sober Outdoors
6307 Village Lane, Centennial CO 8011
Email: contact@soberoutdoors.org
Phone: 303.

Acknowledgment

By participating in our programs or using our website, you acknowledge that you have read and understand this Confidentiality and Privacy Policy.

Legal Compliance

This Policy is intended to comply with all applicable federal and state laws. In the event of any conflict between this Policy and applicable law, the provisions of the law will govern.